Dear Homeowner:

This correspondence is to provide you notice of the Annual Membership Meeting for The Mill at Tar Branch Condominium Owners Association, Inc..

The Board of Directors has set the time for the Annual Meeting as Tuesday, January 21, 2025 at 5:30pm The meeting will be held at 328 Indera Mills.

Since this is a duly authorized meeting of the Association, a quorum is required. Therefore, you are encouraged to attend the meeting, or complete the enclosed proxy and deliver it to any Board member or Capstone Realty Consultants prior to the meeting. Proxies shall become effective only after it has been filed with the Secretary either during or prior to the meeting.

In accordance with the governing documents, the following documents are enclosed:

Agenda
Proxy

Since all agenda items will be discussed in detail at the meeting, we ask that you please withhold any questions that you may have regarding this matter until the meeting, but please do not hesitate to contact any Board member, or Capstone at 336-494-6080 if you have any questions or comments related to the logistics of the meeting or completing the voting ballot.

With kind regards,

Capstone Realty Consultants, Inc. as Agent for The Mill at Tar Branch Condominium Owners Association, Inc.

Agenda

  • 2025 Annual Meeting
  • Opening Remarks/Call to Order
  • Certification of Proxies/Quorum Verification
  • Officer/Committee Reports
  • Unfinished Business
  • New Business/Discussion
  • Election of Directors (if any)
  • Adjourn Meeting

Proxy Form

2025 Annual Meeting
The Mill at Tar Branch Condominium Owners Association, Inc.

The undersigned, owners) of ___________________________ (enter address) of The Mill at Tar Branch Condominium Owners Association, Inc., appoints

___________________________________________
Print Name of Proxy Holder

or the Association’s Secretary or duly acting Secretary (the Secretary or duly acting Secretary will serve as proxy holder only if a proxy holder is not indicated above) as my proxy holder to attend the meeting of members of the Association. The proxy holder named above has the authority to vote and act for me to the same extent that I would if personally present. This proxy is effective only for those matters brought forth for a vote at the aforementioned meeting, or any postponed, adjourned and duly recalled meeting for the same purpose.

___________________________________________
Owner Signature

___________________________________________
Owner Signature

___________________________________________
Date

In order to be effective, all proxies must be filed with the Secretary or duly acting Secretary either during or prior to the meeting in question. An Owner may not revoke a proxy except by written notice of revocation delivered to the person presiding over a meeting of the Association. A proxy is void if it is not dated

Proxies may be returned to any Board member or to the management company at:

The Mill at Tar Branch Condominium Owners Association, Inc. c/o: Capstone Realty Consultants, Inc.
P.O. Box 25314
Winston Salem, NC 27114

or by email to:
shannen@capstonetriad.com