Category: Notification

December 2025 COA Newsletter

December 2, 2025 /

Hello, owners and renters at The Mill! We wish everyone a good holiday season. Below please find news, updates, and reminders about our community.

1. Newest neighbors

Please welcome our newest neighbors:

  • Warren and Lucy Hottle
  • Rebecca and Edward McKee

2. Neighborhood open house at the Turner’s on Dec. 4

Thank you to Patrick & Alison Turner for hosting a meet & greet social at their place! 

Thursday, December 4, 5:30–7 PM

The event will be casual.

3. Annual budget meeting

Our COA budget presentation ratification meeting and discussion will be on December 9 at 5:30pm in #318 (the Taylor Physical Therapy and Wellness office condo in B3, the Marshall Street building, ground floor). 

The board members and Shannen Varin (our Capstone property manager, see below) will review the 2026 budget and also provide an update on the strategic planning for our capital reserves. The COA will have some required and expected expensive repairs and replacements in the near future. 

4. Roof repairs & gutter guards

This fall, the big B1, B2, and B3 roofs were inspected and repairs were made as needed. We also received expert analysis on when the B1 and B3 roofs should be replaced. (The B2 roof was replaced in 2020.)

We had gutter guards installed on all the garage gutters prone to clogging from our conifer trees. The B2 gutter is about to have guards too, given the messy trees that now hang over that roof. (Installing gutter guards on all the remaining roofs is an option, but as always, the board has to prioritize our spending.)

5. Vehicle security

In October, an office worker in one of the B3 commercial units reported that her car was broken into during the day here at the Mill (although no car windows were broken and nothing was stolen). 

Please remember to keep your vehicles locked, and leave nothing that might look interesting or valuable visible in the cabin.

6. Recent & Upcoming Projects

  • Replacement, site-appropriate plants have been installed on the southside of B2.
  • We continue to investigate a new entry system for the shared doors in B2 and B3. Thank you to Patrick for his major research work on this.
  • We continue to work on new signage throughout the property. We are waiting on the vendor for final confirmation. Hopefully soon.
  • Next year, the metal railings will be sanded and repainted.
  • Shannen continues to bug the city to fix the sidewalk along Wachovia Street.

Old news but worth repeating:

7. Updated COA Directory and Website

Thank you to Patrick Turner for keeping our COA directory up to date. Please let him know if it needs an update. Board members are identified there too.

Patick also maintains our COA website, https://themillattarbranch.com/ . It provides contact information, “who to call” information, a “Mill Vocabulary”, our governing documents, and more. 

8. Shannen Varin, our single point of contact for COA needs

Owners should contact our property manager Shannen Varin (shannen@capstonetriad.com) of Capstone Realty Consultants for any COA needs, including property issues and payment questions. Shannen’s services are part of our contract with Capstone. 

However, owners can keep the board in the loop by emailing coa@themillattarbranch.com, which reaches the current COA officers.

9. Recycling Reminders

The city has a guide to what can be recycled: https://www.cityofws.org/637/What-Can-I-Recycle 

Note that plastic bags are not accepted – they clog the sorting machines. But bags can be dropped off at many grocery stores. 

Occasionally our recycling is not picked up, for no fault of our own. When that happens, we can tell Shannen, and she will complain to the city.

Notice of Budget Ratification Meeting

November 14, 2025 /

This correspondence is to provide you notice of the Budget Ratification meeting. The Board of Directors has set the time for the meeting as Tuesday, December 9th, 2025 at 5:30pm at 318 Indera Mills Court.

It is important to note that a quorum is not required to be present to ratify the budget, but you are strongly encouraged to attend the meeting. During the meeting the membership will consider ratification of the Operating Budget for the upcoming year.

In accordance with the Covenants, Conditions and Restrictions, the following documents are [in your email]:

● Operating Budget

This budget assumes an increase in dues – please see [email for] worksheet.

Since the budget will be discussed in detail at the meeting, we ask that you please withhold any questions that you may have regarding this matter until the meeting, but please do not hesitate to contact any Board member, or Capstone at 336-494-6080 if you have any questions or comments related to the logistics of the meeting.

Water Service Disruption, July 17th

July 16, 2025 /

The following notice was received today regarding water service at The Mill at Tar Branch: 

Date of Notice: 7/16/2025

Winston-Salem / Forsyth County Utilities

Water • Wastewater • Solid Waste

NOTICE TO WATER CUSTOMERS

Affected addresses are the

400 Block of South Marshall Street and All of Marshall View Court in Winston Salem

Water system improvements will be taking place on

Thursday, July 17, 2025

To perform this work, we must interrupt your service

between the hours of 8:00am and 4:00pm.

We apologize in advance for any inconvenience this may cause.

Work will be rescheduled during the same time frame for the following workday if delayed due to weather or any unforeseen events or conflicts.

There is a potential for customers to experience discolored water and / or fluctuation of water pressure in the surrounding areas.

We recommend that you make the following preparations to help you through this interruption:

1. Store an adequate supply of water for cooking and drinking.

2. Turn water heater circuit breaker to the off position.

3. Avoid opening any faucets or flushing any toilets during this time. This will help minimize air in your system.

4. If the water is discolored after service has been restored, flush your lines through a bathtub faucet first, for a short period. If the water does not clear within a reasonable time, contact the numbers listed below for assistance.

Thank you for your cooperation and patience as we continue to improve your water system. If you have any questions, please contact CityLink at 336-727-8000 or by any method at cityofws.org/citylink.

Recycling Reminder: Let’s Keep It Clean and Green!

June 5, 2025 /

It has been brought to our attention that there are items in the recycling bins that do not belong. See attached image. Please be sure only to put recycling items in the bins moving forward otherwise the city will not pick up. If you have any questions, feel free to reach out!

Meet the New COA Board

February 11, 2025 /

We’re excited to introduce the newly appointed COA Board for this term! With a mix of familiar faces in new roles and fresh perspectives joining the team, we’re looking forward to a productive and collaborative year ahead.

Our 2025 COA Board Members

  • Mitch Taylor (318) – President
  • Christine Storch (115) – Vice-President
  • Eric Stone (210) – At Large [New to the board]
  • Rick Miller (223) – Treasurer [New to the board]
  • Steve Cramer (211) – Secretary

This year’s board brings a combination of experience and new energy. Eric Stone and Rick Miller are joining us as new members, while Mitch, Christine, and Steve step into fresh leadership roles. Their dedication to our community and willingness to serve are greatly appreciated.

We extend our thanks to outgoing board members for their contributions and look forward to working together to continue improving our community. Stay tuned for updates and ways to get involved!

Friendly Reminder: Annual COA Meeting Tomorrow at 5:30 PM

January 20, 2025 /

Good morning, neighbors,

Just a quick reminder that our Annual COA Meeting is happening tomorrow evening at 5:30 PM at 328 Indera Mills Court.

If you’re unable to attend, please remember to complete the proxy form from the mailing you received from Capstone and provide it to a board member. This is particularly important as we will be voting to fill two new board seats.

If you’re comfortable, please indicate your preferred candidates on the proxy form, or feel free to share your choices privately with a board member.

The following four owners have submitted their names for consideration:

• Liz Burkett – Unit 219

• Eric Stone – Unit 210

• Kae Roberts – Unit 112

• Rick Miller – Unit 223

We look forward to seeing you all tomorrow and appreciate your participation in shaping our community’s future.

Best regards,

The Board at The Mill at Tar Branch

Notice of Annual Membership Meeting for The Mill at Tar Branch Condominium Owners Association, Inc.

December 23, 2024 /

Dear Homeowner:

This correspondence is to provide you notice of the Annual Membership Meeting for The Mill at Tar Branch Condominium Owners Association, Inc..

The Board of Directors has set the time for the Annual Meeting as Tuesday, January 21, 2025 at 5:30pm The meeting will be held at 328 Indera Mills.

Since this is a duly authorized meeting of the Association, a quorum is required. Therefore, you are encouraged to attend the meeting, or complete the enclosed proxy and deliver it to any Board member or Capstone Realty Consultants prior to the meeting. Proxies shall become effective only after it has been filed with the Secretary either during or prior to the meeting.

In accordance with the governing documents, the following documents are enclosed:

Agenda
Proxy

Since all agenda items will be discussed in detail at the meeting, we ask that you please withhold any questions that you may have regarding this matter until the meeting, but please do not hesitate to contact any Board member, or Capstone at 336-494-6080 if you have any questions or comments related to the logistics of the meeting or completing the voting ballot.

With kind regards,

Capstone Realty Consultants, Inc. as Agent for The Mill at Tar Branch Condominium Owners Association, Inc.

Agenda

  • 2025 Annual Meeting
  • Opening Remarks/Call to Order
  • Certification of Proxies/Quorum Verification
  • Officer/Committee Reports
  • Unfinished Business
  • New Business/Discussion
  • Election of Directors (if any)
  • Adjourn Meeting

Proxy Form

2025 Annual Meeting
The Mill at Tar Branch Condominium Owners Association, Inc.

The undersigned, owners) of ___________________________ (enter address) of The Mill at Tar Branch Condominium Owners Association, Inc., appoints

___________________________________________
Print Name of Proxy Holder

or the Association’s Secretary or duly acting Secretary (the Secretary or duly acting Secretary will serve as proxy holder only if a proxy holder is not indicated above) as my proxy holder to attend the meeting of members of the Association. The proxy holder named above has the authority to vote and act for me to the same extent that I would if personally present. This proxy is effective only for those matters brought forth for a vote at the aforementioned meeting, or any postponed, adjourned and duly recalled meeting for the same purpose.

___________________________________________
Owner Signature

___________________________________________
Owner Signature

___________________________________________
Date

In order to be effective, all proxies must be filed with the Secretary or duly acting Secretary either during or prior to the meeting in question. An Owner may not revoke a proxy except by written notice of revocation delivered to the person presiding over a meeting of the Association. A proxy is void if it is not dated

Proxies may be returned to any Board member or to the management company at:

The Mill at Tar Branch Condominium Owners Association, Inc. c/o: Capstone Realty Consultants, Inc.
P.O. Box 25314
Winston Salem, NC 27114

or by email to:
shannen@capstonetriad.com

Annual Fire Alarm Inspection

October 23, 2024 /

Beginning circa 9am on Wednesday, October 30, our contractor AlarmQuest will be in the Building 3 Common Areas to conduct our annual inspection of emergency strobes and horns. Bobby Fehribach continues as the contact person, and will accompany the tech for the duration of the test. Owner participation is not involved, nor is there any evacuation required.

PLEASE DISREGARD THE RECENT EMAIL AND HARD COPY LETTER CAPSTONE SENT TO ALL OWNERS REQUESTING ACCESS TO INDIVIDUAL UNITS. THAT COMMUNICATION WAS SENT IN ERROR.

The COA Board apologizes for any confusion and inconvenience.