This correspondence is to provide you notice of the Annual Membership Meeting for The Mill at Tar Branch Condominium Owners Association, Inc.. The Board of Directors has set the time for the Annual Meeting as Tuesday, January 27th at 5:30pm at 318 Indera Mills Ct.
Since this is a duly authorized meeting of the Association, a quorum is required. Therefore, you are encouraged to attend the meeting, or complete the enclosed proxy and deliver it to any Board member or Capstone Realty Consultants prior to the meeting. Proxies shall become effective only after it has been filed with the Secretary either during or prior to the meeting.
In accordance with the governing documents, the following documents are enclosed:
Agenda
Proxy
Since all agenda items will be discussed in detail at the meeting, we ask that you please withhold any questions that you may have regarding this matter until the meeting, but please do not hesitate to contact any Board member, or Capstone at 336-494-6080 if you have any questions or comments related to the logistics of the meeting or completing the voting ballot.
With kind regards,
Capstone Realty Consultants, Inc. as Agent for The Mill at Tar Branch Condominium Owners Association, Inc.
Hello, owners and renters at The Mill! We wish everyone a good holiday season. Below please find news, updates, and reminders about our community.
1. Newest neighbors
Please welcome our newest neighbors:
Warren and Lucy Hottle
Rebecca and Edward McKee
2. Neighborhood open house at the Turner’s on Dec. 4
Thank you to Patrick & Alison Turner for hosting a meet & greet social at their place!
Thursday, December 4, 5:30–7 PM
The event will be casual.
3. Annual budget meeting
Our COA budget presentation ratification meeting and discussion will be on December 9 at 5:30pm in #318 (the Taylor Physical Therapy and Wellness office condo in B3, the Marshall Street building, ground floor).
The board members and Shannen Varin (our Capstone property manager, see below) will review the 2026 budget and also provide an update on the strategic planning for our capital reserves. The COA will have some required and expected expensive repairs and replacements in the near future.
4. Roof repairs & gutter guards
This fall, the big B1, B2, and B3 roofs were inspected and repairs were made as needed. We also received expert analysis on when the B1 and B3 roofs should be replaced. (The B2 roof was replaced in 2020.)
We had gutter guards installed on all the garage gutters prone to clogging from our conifer trees. The B2 gutter is about to have guards too, given the messy trees that now hang over that roof. (Installing gutter guards on all the remaining roofs is an option, but as always, the board has to prioritize our spending.)
5. Vehicle security
In October, an office worker in one of the B3 commercial units reported that her car was broken into during the day here at the Mill (although no car windows were broken and nothing was stolen).
Please remember to keep your vehicles locked, and leave nothing that might look interesting or valuable visible in the cabin.
6. Recent & Upcoming Projects
Replacement, site-appropriate plants have been installed on the southside of B2.
We continue to investigate a new entry system for the shared doors in B2 and B3. Thank you to Patrick for his major research work on this.
We continue to work on new signage throughout the property. We are waiting on the vendor for final confirmation. Hopefully soon.
Next year, the metal railings will be sanded and repainted.
Shannen continues to bug the city to fix the sidewalk along Wachovia Street.
Old news but worth repeating:
7. Updated COA Directory and Website
Thank you to Patrick Turner for keeping our COA directory up to date. Please let him know if it needs an update. Board members are identified there too.
Patick also maintains our COA website, https://themillattarbranch.com/ . It provides contact information, “who to call” information, a “Mill Vocabulary”, our governing documents, and more.
8. Shannen Varin, our single point of contact for COA needs
Owners should contact our property manager Shannen Varin (shannen@capstonetriad.com)of Capstone Realty Consultants for any COA needs, including property issues and payment questions. Shannen’s services are part of our contract with Capstone.
However, owners can keep the board in the loop by emailing coa@themillattarbranch.com, which reaches the current COA officers.
Neighbors, we are sad to have to share the obituary of long-time neighbor Bill Osborne. Many of us know Bill from his daily walks around the property. A while ago he also served on the COA board. But Bill was also well known as a music teacher, specializing in classical choral music.
This correspondence is to provide you notice of the Budget Ratification meeting. The Board of Directors has set the time for the meeting as Tuesday, December 9th, 2025 at 5:30pm at 318Indera Mills Court.
It is important to note that a quorum is not required to be present to ratify the budget, but you are strongly encouraged to attend the meeting. During the meeting the membership will consider ratification of the Operating Budget for the upcoming year.
In accordance with the Covenants, Conditions and Restrictions, the following documents are [in your email]:
● Operating Budget
This budget assumes an increase in dues – please see [email for] worksheet.
Since the budget will be discussed in detail at the meeting, we ask that you please withhold any questions that you may have regarding this matter until the meeting, but please do not hesitate to contact any Board member, or Capstone at 336-494-6080 if you have any questions or comments related to the logistics of the meeting.
Please be advised that there will be a vendor on site on Monday, September 15th starting at 9am to do gutter cleaning and gutter guard installation on some of the buildings. The garages in particular may be the only issue, so please be sure to either have your vehicle in a parking space if you need to get out during the day. It will be a full day project or two. If you have any questions, feel free to reach out!
The following notice was received today regarding water service at The Mill at Tar Branch:
Date of Notice: 7/16/2025
Winston-Salem / Forsyth County Utilities
Water • Wastewater • Solid Waste
NOTICE TO WATER CUSTOMERS
Affected addresses are the
400 Block of South Marshall Street and All of Marshall View Court in Winston Salem
Water system improvements will be taking place on
Thursday, July 17, 2025
To perform this work, we must interrupt your service
between the hours of 8:00am and 4:00pm.
We apologize in advance for any inconvenience this may cause.
Work will be rescheduled during the same time frame for the following workday if delayed due to weather or any unforeseen events or conflicts.
There is a potential for customers to experience discolored water and / or fluctuation of water pressure in the surrounding areas.
We recommend that you make the following preparations to help you through this interruption:
1. Store an adequate supply of water for cooking and drinking.
2. Turn water heater circuit breaker to the off position.
3. Avoid opening any faucets or flushing any toilets during this time. This will help minimize air in your system.
4. If the water is discolored after service has been restored, flush your lines through a bathtub faucet first, for a short period. If the water does not clear within a reasonable time, contact the numbers listed below for assistance.
Thank you for your cooperation and patience as we continue to improve your water system. If you have any questions, please contact CityLink at 336-727-8000 or by any method at cityofws.org/citylink.
Hello, residential and commercial owners as well as renters at The Mill! We hope everyone is having a good summer. Below please find news, updates, and reminders about our community.
1. New neighbors!
Please welcome our newest neighbors:
Rob Baldwin and Remona Teague
Edson Bridges and Tracy Bridges
Dia St-Pierre Young and Garret Young
Nanne Holmes
2. Updated COA Directory and Website
Thank you to Patrick Turner for keeping our COA directory up to date. Please let him know if it needs an update. Board members are identified there too.
3. Shannen Varin, our single point of contact for COA needs
Owners should contact our property manager Shannen Varin (shannen@capstonetriad.com)of Capstone Realty Consultants for any COA needs, including property issues and payment questions. Shannen’s services are part of our contract with Capstone.
However, owners can keep the board in the loop by emailing coa@themillattarbranch.com, which reaches the current COA officers.
4. Budget Update
The COA remains on target with our financials so far this year. Most outstanding dues have now been received.
Within a few years, we will probably begin talking about financing the replacement of the B1 and B3 roofs. Eventually we will need to replace the elevator in B3. These expensive projects would be discussed with the community well ahead of time, of course.
5. Recent & Upcoming Projects
Trees have been trimmed and a few removed around B2, in order to reduce the tree debris that ends up on the roof. Some new flora will probably get planted this fall.
We are exploring regular gutter maintenance for B2 and perhaps also the garages. The B2 gutter routinely gets clogged with tree debris, which results in water penetration into the units on the west end of the building. Thank you to Joe Burkett for helping clear some downspouts last month.
Thank you to Holly Willis for working on the big pots in the B1/B2 breezeway. After consulting with the board, she planted ivy in the empty pots to match the other pots. (In the 25-year history of those pots, only ivy has proven sustainable.)
We are investigating a new entry system for the shared doors in B2 and B3. The current system is past its expected lifespan and is too old to get replacement parts. Any new system will provide enhanced functionality, including wireless access. We will communicate the plan as this project develops.
By this fall, we hope signage will be replaced and upgraded throughout the property.
We also hope that the metal railings get sanded and repainted.
It is the responsibility of the Unit Owner to ensure their contractors and agents comply with all applicable rules and regulations during the project’s duration.
All work must comply with applicable building codes.
Hours of work are 8:00am to 5:00pm, Monday through Friday, holidays excluded. Noise-generating activities are permitted only between the hours of 9:00am to 4:00pm.
To the extent reasonably practical, the Unit Owner will direct contractors to minimize any noise, vibrations, odors, particulates and dust infiltration or other intrusion which would disturb building occupants.
Building security must be maintained at all times. No open door will be left unattended. The Unit Owner must direct workers not to admit anyone to the building unless that person is attached to the Unit Owner’s project. If, in the judgment of the Board, building security is not being maintained, the Board may order the work stopped until security is assured.
Contracts must ensure that no water penetration occurs due to their work. Owners should confirm that the roof openings, windows, etc. are shut properly.
All contractors and workers must comply with the provisions for parking, storage and use of Common Areas contained in the Declaration and Bylaws.
All contractors must safeguard Common Elements from damage caused by alterations. This may include, but not be limited to, using drop cloths to protect hallway and foyer carpeting and/or vinyl tile as well as parking lot asphalt and sidewalks. The Unit Owner is liable for all costs associated with reversing damage caused by her/his contractors and agents during the course of the alterations. This may include, but not be limited to, replacing dented access doors; painting marred walls, trim, access doors, stairs; cleaning or replacing stained carpet or vinyl tile.
Contractors must responsibly dispose of their debris off-site. Debris may not be disposed of in the community dumpster or recycling bins. No construction liquids are to be discharged on plantings in the community. Should workers not follow these rules, the COA will undertake the cleanup at the expense of the Unit Owner.
If you need the Mill’s water shut-off for non-emergency plumbing repair, we need to notify Shannen Varin 1-2 business days prior to the shut off so that she can notify residents, if at all possible.
Neighbors, Mel Wright died a few nights ago. As many of you know, he and Jo lived in our community a long time. Jo, we are thinking of you and your family.
Please be advised that the vendor will be out tomorrow Wednesday, June 18th, to finish up the remaining windows that need to be cleaned in building 2. If you have any questions, feel free to reach out to 336-494-6080.
