Category: Notification

Bucky Dennis

September 18, 2022 /

It is with heavy hearts that the Board makes known that longtime resident Bucky Dennis passed away last night. He and his wife Nancy are among the very first owners at The Mill. For many years together they added so much enthusiasm, warmth, and steadfast loyalty to our neighborhood. Bucky will be greatly missed.

Kevin Mathews

September 7, 2022 /

The Mill at Tar Branch COA Board is sad to share that Kevin Matthews passed away on June 28 following a short illness. Kevin and his wife Kathy co-own Matthews Services, a company that has long provided high-quality cleaning for our community buildings. Please don’t hesitate to express your condolences if you see Kathy on the property. 

Read more about Kevin in his obituary.

Please be mindful of your recycling.

July 8, 2022 /

This morning, a sign on the recycling bins cited problems with materials left in the recycling bins, which resulted in the city not emptying some of our bins.

According to the guidelines, pizza boxes and loose plastic bags are not eligible for the recycling program.

PLEASE be mindful of what you put in the blue bins. We have many people using only a few bins and cannot afford to have them not emptied weekly. Please refer to Forsyth County guidelines for what is and is not accepted. 

Shrub Trimming

June 20, 2022 /

The landscaping team will be trimming shrubs throughout the community tomorrow. 

If you park your car in the large Wachovia lot along the hedge row that borders the creek, we ask that you park elsewhere tomorrow to allow workers to use ladders.

Thank you, 

The Mill at Tar Branch COA

2022 Annual Meeting Notice

January 7, 2022 /

The Board of Directors has set the time for the Annual Meeting as 10:00 AM on January 22, 2022. This year, in accordance with social distancing requirements due to the COVID-19 pandemic, the meeting will be held virtually. A login link has been provided via email.

Since this is a duly authorized meeting of the Association, a quorum is required. The Bylaws establish quorum as the presence in person or by proxy of Members entitled to cast more than 25% of the votes of the membership. Therefore, you are encouraged to either attend the meeting, or complete the emailed proxy, and deliver it to any Board member or Capstone prior to the meeting. Proxies and or designations shall become effective only after it has been filed with the Secretary either during or prior to the meeting.

Board member elections are also scheduled for the meeting. The Board kindly requests nominations from Members of the Association who are willing to serve as a director. If you are interested in serving as a director, please submit nominations to the Board, or Capstone Realty Consultants, no later than January 21 to ensure that nominees are added to the ballot prior to the meeting.

In accordance with the Declarations and Bylaws, the following documents have been sent via email:  

  • Agenda
  • Proxy (for Proxyholder designation only if you are NOT attending the meeting)

Since all agenda items will be discussed in detail at the meeting, we ask that you please withhold any questions that you may have regarding these matters until the meeting, but please do not hesitate to contact any Board member, or Capstone at 336-494-6080 if you have any questions or comments related to the logistics of the meeting or completing the proxy.

Crepe Myrtle Trees

October 13, 2021 /

A number of Owners have expressed concerns about the increasing nuisance of the four Crepe Myrtle trees planted along the north side of Building 1.

Over the years, these Crepes have become overgrown, particularly for the 4-foot-wide area between the enclosed patios’ concrete slabs and the common sidewalk. Their roots have encroached under the slabs and sidewalks resulting in what will soon become a costly repair project. Crepe Myrtle roots do not sink taproots deep into the ground. In fact, the entire Crepe Myrtle root system is shallow and fibrous, spreading out horizontally up to three times as far as the canopy is wide. The trees and their root systems are much too expansive for the limited spaces along the walkway.

The Crepes shed husks, flowers, leaves, and bark for three quarters of the year. This debris clogs the gutters and causes damage to the roofs of the garage units. If not trimmed at least annually, the limbs hang over Building 1 and the garages, enabling pests to access the roofs. The debris also congests the walkway drains resulting in standing water after most rains. This past summer, aphids invaded the trees, generating a black tar-like substance that dripped onto the plantings below, the sidewalk, and patios creating a sticky mess.

After much research, the Board first considered “Crepe Murdering”. This practice was decided against because severe pruning or topping of Crepe Myrtles (down to 10 feet) removes strong, viable limbs and encourages the growth of weak and flimsy shoots that often are not strong enough to support the blooms come spring and summer. The cuts made at pruning can allow disease and rot to enter the tree which can eventually result in its untimely demise. Plus, adopting a yearly program of denuding would not address the spreading root issues, and would substantially increase annual landscaping expense.

Although the beautiful Crepe canopy enhances the common walkway, the current and predicted nuisance and damage concerns remain. The Board has unanimously (although reluctantly) decided the trees must be removed. Our contract landscaper, Legacy Landscapes & Tree Service, will be taking down the Crepes in early November.

Building 1 Unit Owners will collaborate to choose a variety of trees with smaller root systems, less debris, and lower maintenance that will ultimately soften the spaces once shaded by the Crepe Myrtles. Further, the Owners have generously agreed to cover the acquisition and planting costs.

Summit Services Group Emergency Response Notice to Owners & Occupants

March 22, 2021 /

A message from Summit Services Group

Dear Capstone Clients and Occupants:

We thought it important to let each of you know what Summit Services Group’s operating plan is while we are asked to shelter-in-place.

Summit is considered an essential business. That designation allows us to continue to provide maintenance services for those properties under Capstone’s management. Summit’s team intends to continue working throughout the crises provided we remain healthy. We have developed the following plan to facilitate our continuing operations.

Personal Protection Procedures for Service Calls

Our maintenance technicians are taking the following steps to protect their health as well as yours.

  • Use personal protective equipment if available (e.g., rubber gloves).
  • Use a pen, pencil, screwdriver handle or similar object to activate elevator buttons, access system buttons, etc. to avoid direct contact.
  • Before entering the service location, ask all occupants if they are feeling well and/or have been exposed to COVID-19.
  • Avoid/limit personal contact. When possible, maintain 6-foot separation from other individuals.
  • Clean work environments with a suitable disinfectant before and after completing the work.
  • Disinfect tools.
  • After completing the work, ask the occupant if you can wash your hands.

We kindly ask that you take appropriate steps to protect both yourself and the maintenance technician during the service call.

We would also appreciate if you allow our service technicians to utilize any disinfectant that you may have during the service call. This will allow us to conserve our supplies to keep our technicians healthy and ensure supplies are available when there are none on hand at the service location.

Service Work Prioritization

Summit will prioritize service requests as follows:

  • Life-safety emergency response (e.g., fire alarms).
  • “Emergency situations” that involve electrical, plumbing, HVAC, leaks, kitchenappliances and other related problems that seriously impact the comfort and livability ofthose sheltering-in-place or commercial locations that are still operating.
  • Security issues that seriously compromise the safety of the occupants and theirbuildings/homes (e.g., exterior door will not lock).
  • All life-safety inspections (e.g., fire pumps, fire extinguishers, emergency lighting).
  • Daily disinfecting high-touch areas in condominium buildings (unless instructedotherwise by the client).
  • Non-emergency situations involving electrical, plumbing, HVAC, leaks, kitchen applianceproblems.
  • All other reoccurring work orders.
  • All other service requests.
Please continue to report all emergency and maintenance requests as you have been through Capstone’s portal, your property manager’s email, or Capstone’s emergency phone number. Summit will remain in constant contact with Capstone personnel.

Please understand response times may be lengthened depending upon the situation and the number of personnel Summit is able to deploy at any given time. Please do not hesitate to contact first responders if the situation warrants.

We thank you in advance for your assistance during this time. We are committed to keeping all of us as safe and comfortable as possible.