Dear Neighbors —
On Wednesday, June 11 from approximately 9am – 10:30am the water in Building 3 will be shut off for routine maintenance work.
We apologize for any inconvenience this temporary situation might cause.
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Window Washing Scheduled for Friday at 2 PM
Hi neighbors,
Just a heads up that the window washers will be back this Friday at 2 PM to finish washing the windows above the balconies on Building 3.
Some units may need to be accessed to complete the job.
Thanks for your patience as we get this wrapped up!
Best,
Your COA Board
Founders Restaurant Cocktail Hour
Great news! As a resident of The Mill at Tar Branch, you’re invited to a special event at Founders Restaurant. It’s a perfect chance to mingle with neighbors, enjoy great food, and experience something special.
Updates for the Mill at Tar Branch COA
Hello, owners and neighbors! Here are some updates from your board. (See below for the list of officers for 2025.)
A reminder that Shannen Varin of Capstone Realty Consultants is our property manager. All homeowner correspondence should come to her via email (shannen@capstonetriad.com) or a phone call (336-494-6080). The board has been impressed by Shannen and we look forward to working with her this year.
Capstone maintains a portal for the Mill. There you can add work orders, pay dues, and view meeting minutes and other documents (“Community Information: → “Documents.”) Let Shannen know if you have any access issues.
Loss in our neighborhood:
As many of you know, we lost a friend and neighbor this month, Kimberly Hege Long in unit 312. Del, your neighbors have you and your family in our thoughts. Kimberly’s obituary.
Some current and upcoming projects:
Shannen is trying to get Duke Power to fix the security light in the lower Wachovia Street parking lot. Duke is really struggling with this, sigh.
We are working on replacing the entry panels/systems for Buildings 2 and 3. Those panels are so old that they could no longer be repaired, according to several vendors. Any new system will provide more options and flexibility. Thank you to Patrick Turner for researching some options and getting price quotes for the board to consider.
Landscaping improvements will happen this year. Limbs will be trimmed and some overgrown or dying trees will be removed, in order to protect the structural integrity of the roof, help reduce gutter clogging, and improve the look of our property. Some new trees will be planted. Details to come of course. Steve Cramer emailed B2 neighbors about this project last fall (the south side of B2 has the highest concentration of trees, and trees with branches now rubbing against the rubber roof seal).
And worn-out signage will be replaced through the Mill property.
Your 2025 board & roles:
Mitch Taylor (318): President
Christine Storch (115): Vice-President
Eric Stone (210): At Large
Rick Miller (223): Treasurer
Steve Cramer (211): Secretary
Our COA directory, kindly maintained by Patrick (thank you!)
Thank you, neighbors. –Steve
Meet the New COA Board
We’re excited to introduce the newly appointed COA Board for this term! With a mix of familiar faces in new roles and fresh perspectives joining the team, we’re looking forward to a productive and collaborative year ahead.
Our 2025 COA Board Members
- Mitch Taylor (318) – President
- Christine Storch (115) – Vice-President
- Eric Stone (210) – At Large [New to the board]
- Rick Miller (223) – Treasurer [New to the board]
- Steve Cramer (211) – Secretary
This year’s board brings a combination of experience and new energy. Eric Stone and Rick Miller are joining us as new members, while Mitch, Christine, and Steve step into fresh leadership roles. Their dedication to our community and willingness to serve are greatly appreciated.
We extend our thanks to outgoing board members for their contributions and look forward to working together to continue improving our community. Stay tuned for updates and ways to get involved!
Friendly Reminder: Annual COA Meeting Tomorrow at 5:30 PM
Good morning, neighbors,
Just a quick reminder that our Annual COA Meeting is happening tomorrow evening at 5:30 PM at 328 Indera Mills Court.
If you’re unable to attend, please remember to complete the proxy form from the mailing you received from Capstone and provide it to a board member. This is particularly important as we will be voting to fill two new board seats.
If you’re comfortable, please indicate your preferred candidates on the proxy form, or feel free to share your choices privately with a board member.
The following four owners have submitted their names for consideration:
• Liz Burkett – Unit 219
• Eric Stone – Unit 210
• Kae Roberts – Unit 112
• Rick Miller – Unit 223
We look forward to seeing you all tomorrow and appreciate your participation in shaping our community’s future.
Best regards,
The Board at The Mill at Tar Branch
Notice of Annual Membership Meeting for The Mill at Tar Branch Condominium Owners Association, Inc.
Dear Homeowner:
This correspondence is to provide you notice of the Annual Membership Meeting for The Mill at Tar Branch Condominium Owners Association, Inc..
The Board of Directors has set the time for the Annual Meeting as Tuesday, January 21, 2025 at 5:30pm The meeting will be held at 328 Indera Mills.
Since this is a duly authorized meeting of the Association, a quorum is required. Therefore, you are encouraged to attend the meeting, or complete the enclosed proxy and deliver it to any Board member or Capstone Realty Consultants prior to the meeting. Proxies shall become effective only after it has been filed with the Secretary either during or prior to the meeting.
In accordance with the governing documents, the following documents are enclosed:
Agenda
Proxy
Since all agenda items will be discussed in detail at the meeting, we ask that you please withhold any questions that you may have regarding this matter until the meeting, but please do not hesitate to contact any Board member, or Capstone at 336-494-6080 if you have any questions or comments related to the logistics of the meeting or completing the voting ballot.
With kind regards,
Capstone Realty Consultants, Inc. as Agent for The Mill at Tar Branch Condominium Owners Association, Inc.
Agenda
- 2025 Annual Meeting
- Opening Remarks/Call to Order
- Certification of Proxies/Quorum Verification
- Officer/Committee Reports
- Unfinished Business
- New Business/Discussion
- Election of Directors (if any)
- Adjourn Meeting
Proxy Form
2025 Annual Meeting
The Mill at Tar Branch Condominium Owners Association, Inc.
The undersigned, owners) of ___________________________ (enter address) of The Mill at Tar Branch Condominium Owners Association, Inc., appoints
___________________________________________
Print Name of Proxy Holder
or the Association’s Secretary or duly acting Secretary (the Secretary or duly acting Secretary will serve as proxy holder only if a proxy holder is not indicated above) as my proxy holder to attend the meeting of members of the Association. The proxy holder named above has the authority to vote and act for me to the same extent that I would if personally present. This proxy is effective only for those matters brought forth for a vote at the aforementioned meeting, or any postponed, adjourned and duly recalled meeting for the same purpose.
___________________________________________
Owner Signature
___________________________________________
Owner Signature
___________________________________________
Date
In order to be effective, all proxies must be filed with the Secretary or duly acting Secretary either during or prior to the meeting in question. An Owner may not revoke a proxy except by written notice of revocation delivered to the person presiding over a meeting of the Association. A proxy is void if it is not dated
Proxies may be returned to any Board member or to the management company at:
The Mill at Tar Branch Condominium Owners Association, Inc. c/o: Capstone Realty Consultants, Inc.
P.O. Box 25314
Winston Salem, NC 27114
or by email to:
shannen@capstonetriad.com
Annual Fire Alarm Inspection
Beginning circa 9am on Wednesday, October 30, our contractor AlarmQuest will be in the Building 3 Common Areas to conduct our annual inspection of emergency strobes and horns. Bobby Fehribach continues as the contact person, and will accompany the tech for the duration of the test. Owner participation is not involved, nor is there any evacuation required.
PLEASE DISREGARD THE RECENT EMAIL AND HARD COPY LETTER CAPSTONE SENT TO ALL OWNERS REQUESTING ACCESS TO INDIVIDUAL UNITS. THAT COMMUNICATION WAS SENT IN ERROR.
The COA Board apologizes for any confusion and inconvenience.
Extensive Brick Project Unit 155
Starting tomorrow, October 2, unit 155 will undergo a project that will take approximately three weeks to complete. We appreciate your patience during this time, as the stairwell beside the dumpsters between the upper and lower Wachovia lots, as well as the sidewalk, will be out of use on and off.
The Contractor has been informed to produce as little disruption as possible to the use of this stairwell during this time frame is necessary.
The contractors will post detour signs around the complex when the stairs are closed to help guests, clients, etc., navigate from the lower to upper levels of The Mill complex.
Work will be done between 9-5 weekdays.
Limited Parking in Upper Wachovia Lot
September 8th and 9th
Beginning this Sunday at 6 PM and extending into Monday afternoon, a number of spaces in the Upper Wachovia Parking Lot will be unavailable due to HVAC rooftop work requiring a crane.
We apologize for any inconvenience.
